Travel System User and SFO Update [01/16/07]
The article below is a reprint of the 01/08/07 update sent by the new Purchasing Director, Frank Corris, to Senior Fiscal Officers (SFOs) and Travel System users:
Dear Colleagues:
On Wednesday, January 10, 2007, an updated version of the Travel System (Travel System 4.1) will be available for download and installation. It is not required that all users convert to Travel System 4.1 immediately as both versions (4.0 and 4.1), will be operational and supported through Sunday, February 4, 2007.
On Monday, February 5, 2007 all users must be using Travel System 4.1 to be compatible. Version 4.0 will no longer be operational on this date. Many users may have the capability to download and install this upgrade without IT support. As a general rule of thumb, if you required IT assistance for the 4.0 installation, you will require IT support for this version upgrade as well. Travel System 4.1 can be accessed from the Travel Office web site at: http://busops.osu.edu/travel.php.
Travel System 4.1 is an enhancement of 4.0 as a result of your feedback. It contains the following updates and enhancements:
- Repair of the infrequent rounding error that was occurring on some reimbursements.
- Employee ID has been added as a search criterion when creating a Travel Order.
- Comments can be added by Initiators and Approvers to the Travel Order and Reimbursement at anytime, including after approval.
- "Purpose of Trip" now appears on both the reimbursement screen and the printed Reimbursement form.
- When initiating reimbursements for employees who have elected to have their paychecks direct-deposited, the vendor search is eliminated and the Initiator goes directly to the reimbursement screen; "Direct-deposit" serves as the mailing address.
- "Amount to Reimburse" now prints on Reimbursement forms created by the Initiator.
- A warning message will appear for Initiators and Approvers if the "Amount to Reimburse" has been left at $0.00 and the reimbursement has itemized expenses.
In summary, this brings to conclusion a group effort on the part of Central Purchasing and OIT to upgrade university policies, procedures and processes related to travel. The new travel policies will be added to the Travel web site by 01/09/07.
It should also be noted that our friend Jennifer Bulla will be leaving her post in Central Purchasing to become the Manager of Travel for the Athletics department. Rest assured that Jen has done a fine job preparing her staff to handle your Travel needs. We will be finalizing Jennifer's replacement within the next few weeks and will keep you posted on our progress. If you have any concerns, feel free to contact me at 2-9874.
Regards,
Frank Corris, Director Purchasing and Travel.
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